Accounts Receivable Supervisor

Job Details

The Accounts Receivable Supervisor is responsible for overseeing and managing the Accounts Receivable (AR) and billing functions while providing administrative and accounting support to operations.

• Oversee daily accounts receivable and billing operations, including invoice generation, review, and distribution.
• Ensure invoices are prepared accurately and submitted in accordance with contract requirements and company policies.
• Support collection efforts by maintaining accurate billing and assisting with the timely resolution of outstanding balances.
• Cookorate with customers, project managers, operations, and internal departments to resolve billing discrepancies and facilitate project invoicing.
• Serve as the primary point of contact for customer billing inquiries and dispute resolution.
• Develop and improve billing procedures, documentation, and internal controls.
• Train, mentor, and provide day-to-day oversight of Accounts Receivable and Billing staff.
• Aid in implementing and maintaining billing processes within financial management systems.
• Prepare and modify time-and-materials (T&M) invoices.
• Review billing documentation from field operations to ensure accuracy and completeness.
• Reconcile billing documentation with job costs and investigate discrepancies.
• Process credit memos with appropriate approvals.

Duties and Responsibilities

• Accounts Receivable & Billing Management
• Oversee daily accounts receivable and billing operations, including invoice generation, review, and distribution.
• Ensure invoices are prepared accurately and submitted in accordance with contract requirements and company policies.
• Support collection efforts by maintaining accurate billing and assisting with the timely resolution of outstanding balances.
• Cookorate with customers, project managers, operations, and internal departments to resolve billing discrepancies and facilitate project invoicing.
• Serve as the primary point of contact for customer billing inquiries and dispute resolution.
• Develop and improve billing procedures, documentation, and internal controls.
• Train, mentor, and provide day-to-day oversight of Accounts Receivable and Billing staff.
• Aid in implementing and maintaining billing processes within financial management systems.
• Prepare and modify time-and-materials (T&M) invoices.
• Review billing documentation from field operations to ensure accuracy and completeness.
• Reconcile billing documentation with job costs and investigate discrepancies.
• Process credit memos with appropriate approvals.

• Administrative & Accounting Support
• Partner with accounting, operations, and project teams to ensure financial documentation is accurate, complete, and submitted on time.
• Respond to administrative, accounting, and billing-related inquiries.
• Research records and documentation to prepare reports, summaries, and financial information.
• Compile statistical and financial reports as needed.
• Maintain organized filing systems and financial records.
• Provide accounting and administrative support to multiple departments or regional offices, including billing, document preparation, recordkeeping, reporting, and data management.
• Aid in prevailing wage administration by researching requirements, maintaining records, and supporting compliance efforts.

Education and Experience

• High school diploma or GED required.
• Valid driver's license with the ability to meet company driving requirements.
• Minimum of 3 years of experience in accounts receivable, billing, or a related accounting function.
• Minimum of 1 year of supervisory experience, including managing, coaching, and overseeing the daily work of direct reports.
• Bachelor's degree in Accounting, Business, or a related field preferred.
• Experience with accounting software and a working knowledge of accounting functions, including accounts receivable, accounts payable, payroll, and job costing.
• Previous experience leading an Accounts Receivable team and managing billing processes strongly preferred.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Experience in construction, industrial services, environmental services, or other project-based industries is preferred.
• Strong customer service, communication, and problem-solving skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Detail-oriented with a high level of accuracy and organization.