Accounts Receivable Clerk

About the role

This is a full-time position that will be based in-office in Stamford, CT. We are seeking a highly organized and meticulous individual to join our accounting team as an Billing Clerk.

Responsibilities

• Generate, issue, and distribute client invoices with meticulous accuracy and adherence to predefined timelines for assigned client accounts.
• Proactively collaborate with operational teams on billing deadlines.
• Execute thorough reconciliation of customer accounts and individual client jobs (i.e. projects), identify and resolve discrepancies, and investigate unapplied payments.
• Open and close client accounts/jobs and prepare estimates of time and cost.
• Demonstrate flexibility for the needs and trends of the business (i.e., the timing of a large conference or other live event may impact billing submissions).
• Provide support for month-end and year-end closing procedures pertinent to accounts receivable.
• Aid with internal and external inquiries as needed.
• Provide ad hoc financial analysis and reporting as requested.
• Proactively manage relationships with internal team members and build rapport.
• Ensure internal client expectations are met by maintaining ongoing communication (written and verbal) with account team members and troubleshooting problems/issues, as necessary.

Qualifications

• An Associate's or Bachelor's degree in Accounting or Business Administration, or a closely related discipline is preferred but not required.
• Exceptional attention to detail.
• Strong organizational and time management capabilities, with the demonstrable ability to effectively prioritize multiple tasks and meet deadlines.
• Excellent communication skills, both written and verbal, for effective interaction with client, vendors and internal stakeholders.
• A proactive, results-oriented approach with an aptitude for continuous learning and adaptation to new challenges.
• Ability to perform effectively both autonomously and as an integral member of a collaborative team environment.
• Strong integrity and a high degree of discretion in handling sensitive and confidential financial information.
• A foundational understanding of fundamental accounting principles (e.g., double-entry bookkeeping, accrual basis, cash bases).
• Demonstrated proficiency in MS Excel, including the effective utilization of functions such as VLOOKUPs, pivot tables and advanced formulas.
• Prior exposure to reputable account software platforms (e.g., Xero, QuickBooks, SAP, Sage, Advantage) is advantageous.