Accounts Receivable Clerk

About the Role

The successful Accounts Receivable (AR) Clerk will be responsible for processing all division-level accounts receivable transactions accurately and efficiently. This role supports the company’s residential service financial operations by ensuring timely and accurate billing, proper documentation, and compliance with established accounting standards and internal procedures. The AR Clerk collaborates closely with internal departments to maintain the integrity of customer accounts and ensure a smooth end-to-end receivables process.

Minimum Qualifications

• A high school diploma or equivalent
• An associate’s degree in Accounting or Finance preferred
• Proven experience in accounts receivable or related accounting functions
• Experience in accounts payable, accounts receivable, payroll processing, or a similar accounting role preferred
• Proficiency with Microsoft Office Suite (especially Excel and Outlook)
• Experience with accounting or ERP software
• Sobieski Services, Inc. experience and Sage a plus

Responsibilities

• Enter weekly billings into the ERP system accurately and within established timelines
• Prepare and submit invoices to customers via email, mail, or electronic billing platforms
• Request and track work orders for additional invoices when applicable
• Audit work order requests to ensure completeness and proper documentation
• Close jobs in the ERP system once all billing and supporting requirements are met
• Process maintenance billings and send invoices/update client information
• Process customer back charges and distribute documentation to appropriate stakeholders
• Assist with month-end closing procedures, including reconciliation and audit support
• Communicate effectively with internal departments to resolve billing or documentation discrepancies
• Support process improvements to enhance billing accuracy and efficiency
• Perform other duties as assigned by management to support departmental goals and company objectives

Skills

• Accounts receivable management, posting payments, and processing invoices
• Bank reconciliation skills
• Journal entry skills
• Experience with ERP systems and collections techniques