Accounts Payable Specialist- TEMP

Responsibilities

• Invoice & Payment Processing: Accurately enter vendor invoices, expense reports, and check requests into ERP systems. Review submissions for proper approvals, documentation, and GL coding. Verify sales tax accuracy and document discrepancies.
• PO Matching & Exception Handling: Match invoices to purchase orders and resolve discrepancies such as missing receipts or incorrect PO numbers. Collaborate with Procurement and internal departments to correct posting errors.
• Vendor Relations & Customer Service: Respond to vendor inquiries promptly and professionally to prevent payment delays. Maintain positive relationships with internal and external stakeholders.
• Reconciliation & Month-End Close: Reconcile vendor statements and investigate discrepancies. Assist with accruals, AP reconciliations, and KPI reporting.
• Process Improvement: Identify opportunities to streamline workflows, enhance automation, and improve efficiency within AP processes, leveraging GBS best practices.
• Perform additional responsibilities assigned by the AP Supervisor.

Qualifications

• Associate’s degree in Accounting, Business or equivalent experience (preferred).
• 0-2 years of accounts payable or related experience (entry-level).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with ERP systems (Oracle or Microsoft Dynamics preferred).
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time-management skills.
• Effective communication and customer service skills.
• Proficiency in Microsoft Excel and ERP systems.