Accounts Payable Specialist

About the Role

Woodland is seeking a detailed-oriented individual with strong analytic and accounting abilities who applies sound, independent judgment across a variety of tasks. A successful candidate is a reliable professional who is collaborative, organized, and able to prioritize and juggle many tasks simultaneously. The A/P Specialist reports to the Chief Financial Officer. S/he is part of the team responsible for the school's general accounting function and oversight of internal controls.

Responsibilities

• Responsible for weekly accounts payable processing, including data entry, scanning of invoices, mailing and ensuring proper coding of all invoices, check requests, and expense reimbursements, as per policy.
• Responsible for follow-up and research on all accounts payable inquiries.
• Maintain accounts payable vendor files, including weekly filing of payments.
• Ensure vendor files include current W9; prepare and file annual 1099 reports.
• Reconcile receipts for Extended Day and Enrichment programming.
• Reconcile receipts with school credit cards and PEX cards, monthly.
• Perform research, reconciliation, and other general accounting tasks as requested and necessary to meet department reporting deadlines.
• Provide assistance with regard to clerical administration and other support needs, including general school community events and other business office responsibilities.
• Support employee onboarding/offboarding, as needed.
• Assist in providing supervision duties for students as a member of the Woodland staff.

Qualifications

• Bachelor's Degree, preferably in Accounting or Finance.
• Minimum of two years' experience in bookkeeping and/or accounting and finance, preferably in accounts payable and payroll processing.
• Proficiency with QuickBooks.
• Non-Profit/Independent School sector experience preferable.
• Solid knowledge and understanding of accounting principles required.
• Highly detail oriented, well-organized, flexible, and collaborative individual.
• Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty and administrators.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with Google Workspace including Google Sheets.

Compensation

• Hourly range is between $30 and $35/hr depending on qualifications and experience.
• Excellent benefits.
• 401K employer contribution of 5% after one year of employment.
• $1000 wellness stipend.
• Generous professional development program.