ACCOUNTS PAYABLE SPECIALIST

Key Responsibilities

• Invoice Processing
• Process vendor invoices accurately and efficiently while ensuring proper coding, approvals, and supporting documentation.
• Verify invoice details and resolve discrepancies with vendors and internal departments.
• Maintain accurate vendor records, including new vendor setup, W-9 documentation, and profile updates.
• Payment Processing
• Prepare and process ACH, wire, and check payments in accordance with company policies and payment schedules.
• Monitor accounts payable aging to ensure timely payment and maximize available payment discounts.
• Reconcile vendor statements and resolve outstanding balances or payment discrepancies.
• Accounting Support
• Review and process employee expense reimbursements.
• Prepare mobile deposits and accurately record incoming payments as assigned.
• Aid in month-end and year-end close activities, including account reconciliations and 1099 preparation.
• Maintain organized electronic accounting records in accordance with company policies and audit requirements.
• Collaboration & Continuous Improvement
• Partner with Procurement, Project Management, and other departments to support accurate invoice processing and financial reporting.
• Support continuous improvement efforts by identifying opportunities to enhance accounts payable processes and operational efficiency.

Requirements

• Required Qualifications
• Candidates may qualify through a combination of accounting experience, relevant coursework, internships, or administrative experience involving financial recordkeeping.
• We value individuals who are detail-oriented, adaptable, eager to learn, and committed to accuracy as much as prior experience.
• High School diploma or GED equivalent.
• Demonstrated ability to work independently while maintaining a high level of accuracy and attention to detail.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Ability to quickly learn new software applications.
• Valid driver's license with an acceptable driving record.
• Ability to successfully pass a pre-employment background check and drug screening.
• Preferred Qualifications
• Previous experience with accounts payable, bookkeeping, or general accounting.
• Experience using Unanet or similar ERP/accounting software.
• Associate's or Bachelor's degree (completed or in progress) in Accounting, Finance, Business Administration, or a related field.