Accounts Payable Specialist

PRINCIPLE ROLES and RESPONSIBILITIES

• Ensure proper vendor set up and maintain complete and accurate vendor and contract files.
• Develop working knowledge of chart of accounts.
• Adhere to all relevant policies and procedures related to the approval of invoices and disbursement of funds.
• Accurately key invoices and check requests into the accounts payable system using knowledge of budget definitions.
• Uses procurement software, Birchstreet, to ensure three-way match prior to making payment.
• Verifies proper approval on all disbursements.
• Ensures credit card transactions are reconciled with monthly ACH withdrawals.
• Schedules check runs as needed to comply with payment terms.
• Mails payments to vendors.
• Processes expense reports and check requests.
• Reconciles monthly vendor statements.
• Active participant in month-end closing process.
• Maintains monthly intercompany payments and billings.
• Prepares standard journal entries and adjusting journal entries as needed.
• Other related duties as assigned.

JOB SPECIFICATIONS

• Education and/or on-the-job experience needed: Completion of high school and 3 years’ experience in accounts payable or related function or equivalent combination of education and experience. Associate or bachelor’s degree in Accounting, Finance, Hotel Management, or related field is preferred.
• Industry-specific knowledge, skills & abilities needed: Prior work experience in a hotel accounting environment or related industry is preferred.
• Functional/Job-Related knowledge, skills & abilities needed: Proficiency in Microsoft Excel, Outlook, Internet Explorer, and Word. Experience with Birchstreet, NVoice Pay, and/or AccountingWare is a plus.
• Attention to detail. Basic keyboarding skills and calculator use is necessary.
• Management experience needed: None.
• Interpersonal knowledge, skills & abilities needed: Must be able to work as a team with other departments and divisions. Excellent written and verbal communication skills are essential.
• Specific knowledge/experience needed: Working knowledge of accounting information systems.

WORKING CONDITIONS

• Office environment with appropriate dress required.
• Basic hours are 8 am to 5 pm Monday through Friday. Overtime can be required when necessary to meet project or month-end deadlines.