Accounts Payable Specialist

About the role

The role of a Vendor Master Specialist is to provide support to Accounts Payable Manager, Accounts Payable Leads, and the Accounts Payable Team. This person will assist in providing vendor support according to established policies and procedures in an efficient, timely, and accurate manner. They will assist and/or lead in performing various accounting, audit, and financial-related functions and tasks for Accounts Payable.

Responsibilities

• Vendor Accounts:
  • Establish/maintain all new and existing vendor accounts.
  • Work with AP team & vendors to resolve vendor setup issues.
  • Update and request vendor W-9 periodically based on established procedures.
  • Absorb vendor W-9 updates and requests.
  • Assist in 1099 reporting and related projects.
  • Facilitate vendor questions and concerns through vendor help desk.
• Banking Information:
  • Contact vendors to enroll in Epayables or ACH payments.
• Other Duties:
  • Department administrative support as needed.
  • Ordering of Office supplies.
  • Planning and coordinating department lunches.
  • Lead and assist AP team with obtaining documentation for audits.
  • Highlight opportunities and support continuous improvement to ensure results at the highest efficiency levels, in the most cost-conscious manner, and in support of company initiatives.
  • Special Projects and additional duties as assigned.

Dimensions

This position does not have supervisory responsibilities.

Qualifications

• Educational Requirements: High school diploma or the equivalent combination of Education, training, and work experience.
• Knowledge, Skills and Abilities:
  • 2-years’ experience Vendor master set up and maintenance, preferred.
  • Strong attention to detail is required, open to change management, organization and time management.
  • Hands-on experience with accounts payable systems.
  • Experience with Oracle and D365, preferred.
  • Intermediate skills in Microsoft Excel and Word.
  • Working knowledge of general accounting principles, accounting practices and theories.
  • Team Playing: Team player demonstrated by a willingness to work with the team to achieve common goals.
  • Production: Proactive self-starter who get things done, usually without being told or reminded.
  • Innovative: Ability to utilize logic, imagination and context to create intelligent solutions.

Skills

• Accounts Payable (AP)
• Account Coding
• Coding Invoices
• Automated Clearing House (ACH)
• Check Runs
• Oracle
• Oracle Financials Cloud R13
• Oracle Fusion
• Oracle Fusion Financials
• Jira Service Management
• JIRA
• Slack
• Manage Vendor Relationships
• Maintain Vendor Files
• Multiple Vendors
• Reconcile Vendor Statements
• Process Vendor Invoices
• Vendor Inquiries
• Vendor Management

Benefits

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.