Accounts Payable Specialist

Responsibilities

• Manage end-to-end invoice processing for a high weekly volume across several companies and related entities, ensuring timely and accurate payment handling.
• Oversee core accounts payable activities, including invoice coding, payment preparation, ACH transactions, and check run coordination.
• Contribute to weekly cash reporting by maintaining and updating Excel-based schedules and summaries.
• Complete bank reconciliations for a large number of accounts and investigate discrepancies to support accurate financial records.
• Provide accounting assistance through journal entry preparation and other routine general ledger support tasks.
• Apply job cost allocations and coding standards to invoices in alignment with project and entity requirements.
• Assist with construction billing administration, including documentation review and invoice support.
• Track and process lien waiver documentation while supporting accounting activities connected to real estate assets and financial statement review.

Requirements

• Prior experience in accounts payable with additional exposure to general accounting responsibilities.
• Solid understanding of invoice coding, account coding, ACH processing, and check run procedures.
• Background in accounting is required, with the ability to work accurately across multiple entities and priorities.
• Proficiency in Excel, including core spreadsheet functions and lookup capabilities.
• Experience in real estate, property, or construction-related accounting environments is strongly preferred.
• Strong organizational skills, attention to detail, and the ability to operate effectively in a small team setting.
• Comfortable working on-site on a permanent basis in Santa Monica, California.

Qualifications

• Qualified candidates should have a bachelor's degree in accounting, finance, or a related field.
• Minimum of 2 years of relevant experience in accounts payable or similar role.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Ability to handle multiple tasks simultaneously and meet deadlines.

Skills

• Accounts Payable
• Cash Management
• Bank Reconciliation
• Excel
• Real Estate Accounting

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Lifetime Disability Insurance
• Life Insurance
• 401(k) Plan

Pay

Compensation is commensurate with experience.

Schedule

The position is on-site and permanent based in Santa Monica, California.