Accounts Payable Specialist

Responsibilities

• Receives invoices directly from vendors and/or dealership locations and ensures proper coding and approval in the electronic accounts payable system.
• Reviews all payment requests for appropriate documentation and requisite approval.
• Safeguards properly coded/approved invoices in the accounting system.
• Ensures signed copies of IRS Form W-9, vendor service agreements, and any other contracts are on file.
• Prioritizes invoices for payment to take advantage of discounts, avoid interest and/or penalties, and adhere to agreed-upon payment terms.
• Corresponds directly with vendors and internal stakeholders regarding payment status inquiries.
• Reconciles vendor statements to vendor history in the accounting system.
• Works directly with vendors to resolve any discrepancies including obtaining missing invoices.
• Adheres to company policies and communicates any compliance deviations and internal control weaknesses to management in a timely manner.
• Affords assistance with payment batches, annual 1099 filings, and other duties as assigned.

Qualifications

• AA, BA, or BS in accounting with a minimum of two years of related work experience (preferably in the truck or automotive industries).
• Experience with electronic accounts payable software a plus.
• Dealer Management System (DMS) experience is extremely desirable but not required.
• Strong organizational skills with an attention to detail, problem-solving skills, and excellent interpersonal, verbal, and written communication skills are a must.
• An intermediate level of expertise with Microsoft Excel and Word are required.

Benefits

• Competitive starting pay.
• Excellent health benefits including; Medical, Dental and Vision plans, a complimentary life insurance policy, and several other voluntary coverage options to choose from.
• Generous Paid Time Off policy, including vacation, sick time and floating holidays.
• 401(k) with Company match.

Pay

Competitive starting pay.

Schedule

Fast-paced, high volume accounts payable department.