Accounts Payable Specialist

Responsibilities

• Manage a large volume of invoices for vendors and subcontractors, verifying supporting details and securing required approvals before processing.
• Assign expenses to the appropriate jobs, cost categories, and general ledger accounts to maintain alignment with project financial records.
• Compare invoices against purchase orders, subcontract documents, and approved change requests to confirm payment accuracy.
• Maintain job cost documentation and update records that contribute to reliable project reporting and cost visibility.
• Oversee the collection and review of lien waivers, ensuring payment files meet applicable compliance requirements.
• Confirm that subcontractor insurance coverage and licensing documents are current before releasing funds.
• Execute regular payment cycles, including checks, ACH transactions, and wire transfers, with a focus on timeliness and accuracy.
• Reconcile supplier statements, investigate account differences, and resolve outstanding issues promptly.
• Support month-end activities by assisting with accrual entries, payables reconciliation, and job cost reporting preparation.
• Organize AP records and related documentation to strengthen audit readiness and reinforce financial controls.

Requirements

• 2+ years of experience in accounts payable, preferably in a construction or project-based accounting environment.
• Hands-on experience with invoice coding, account coding, and high-volume invoice processing.
• Knowledge of three-way matching involving invoices, purchase orders, and receiving or subcontract support documentation.
• Familiarity with job cost tracking and construction accounting practices.
• Experience processing payments through checks, ACH, and wire methods.
• Ability to reconcile vendor statements and independently resolve billing discrepancies.
• Strong attention to detail, organizational skills, and accuracy in handling financial records.

Qualifications

The ideal candidate brings construction-related AP experience, strong attention to detail, and the ability to work effectively with vendors, subcontractors, and internal stakeholders.