Accounts Payable Specialist

Role And Responsibilities

• Review all invoices for appropriate documentation and approval prior to processing.
• Process weekly check run.
• Post refunds for all patient and insurance carriers.
• Post Management Amex Cards.
• Note payments.
• Ensure payment of "other drugs" from accounting manager and provide a schedule of payment to the accounting clerk.
• Upload for Positive Pay & submit to Controller.
• Review uncashed checks on bank reconciliation report monthly and investigate.
• Ensure timely month end close of Accounts Payable Department.
• Backfill the Accounts Payables function in the absence of an Accounts Payable Clerk.
• Process 1099's and review annual 1099's reporting.
• Absorb and assist in scanning documents into MS Business Central.
• Absorb and assist in ensuring the timely and accurate filing of all Accounts Payables Documents.
• Reconcile vendor statements and maintain accurate vendor ledger.
• Research and correct discrepancies.
• Maintain Vendor Contracts.
• Maintain online AP accounts and passwords.
• Review online AP accounts and passwords.
• Create AP close.
• Keep track of all checks.
• Perform other duties as assigned by Manager.

Position Qualifications

• Education: High School Graduate or General Education Degree (GED). Bachelor’s degree in relevant discipline preferred.
• Experience: 3+ years of related experience, or equivalent combination of education and experience.
• Knowledge/Skills/Abilities:
• Accountability – Ability to accept responsibility and account for his/her actions and work performed.
• Accuracy – Ability to perform work accurately and thoroughly with attention to all details of a project or task.
• Adaptability – Ability to adapt to and facilitate change in the workplace.
• Communication – Ability to communicate effectively with others using good listening skills.
• Empathetic – Ability to appreciate and be sensitive to the feelings of patients and co-workers.
• Initiative – Ability to make decisions and take actions to solve a problem or reach a goal.
• Judgment – Ability to make sound decisions using available information.
• Reliability – Can be relied upon to demonstrate reliability in attendance and punctuality.
• Team Player – The ability to work with others and independently for a common goal. Puts aside own individual needs to work toward the larger group objective and reinforces the contribution of others.
• Relevant computer skills – Proficiency in MS Office suite. Advanced knowledge of Excel.