Accounts Payable Specialist

About the role

The AP Specialist is responsible for Accounts Payable processing and assisting with other accounting tasks. They also support the onboarding of new vendors, reconcile company credit cards, process employee expense reports, and assist with month-end reporting.

Responsibilities

• Invoice Processing: Receive, code, and enter supplier and vendor invoices accurately into the accounting system (e.g., matching against purchase orders and receiving notes).
• Vendor Management: Serve as the primary point of contact for vendor billing inquiries, statement reconciliations, and dispute resolution.
• Payment Execution: Prepare and process batches for checks, ACH, and wire transfers in a timely manner according to established credit terms.
• Supporting the onboarding of new vendors by obtaining proper documentation.
• Reconcile company credit cards.
• Process Employee Expense Reports.
• Audit and Compliance: Protect company assets by ensuring compliance with corporate procedures.
• Month-End Support: Assist the Site Accounting Lead with month-end reporting and reviewing the aging reports.
• Additional duties as assigned by the Site Accounting Lead.

Requirements

• Excellent verbal and written communication skills.
• Excellent interpersonal and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical, critical thinking, and problem-solving skills.
• Strong ability to influence and collaborate.
• Proficient with Microsoft Office Suite or related software.
• Experienced with ERP systems; working knowledge of Genuis ERP a plus but not required.
• Proficient with good accounting practices.
• Quickly understands and analyzes complex issues and problems; comes up with sound and rational judgements.
• Demonstrates specialist knowledge and expertise in own area; participates in continuous professional development.
• Communicates in a clear, precise, and structured way; speaks with authority and conviction; presents effectively.
• Co-operates well with others; shares knowledge, experience, and information; supports others in the pursuit of team goals.

Qualifications

• A minimum of 3 years of accounting experience is required.
• Associates Degree or Equivalent Certification.

Skills

• Proficient with Microsoft Office Suite or related software.
• Experienced with ERP systems; working knowledge of Genuis ERP a plus but not required.
• Proficient with good accounting practices.
• Quickly understands and analyzes complex issues and problems; comes up with sound and rational judgements.
• Demonstrates specialist knowledge and expertise in own area; participates in continuous professional development.
• Communicates in a clear, precise, and structured way; speaks with authority and conviction; presents effectively.
• Co-operates well with others; shares knowledge, experience, and information; supports others in the pursuit of team goals.

Benefits

• Innovative Culture: Be part of a team that thrives on creativity and innovation.
• Global Impact: Work with a company that is a world leader in vacuum transport solutions.
• Global Presence: Piab has 25+ sales offices and over 900 partners worldwide, ensuring a vast network and global reach.
• Sustainable Vision: Contribute to an automated world, promoting safety and efficiency.
• Professional Growth: Access opportunities for continuous learning and career advancement.
• Diverse and Inclusive: Join a workplace that values diversity and fosters an inclusive environment.
• Stable Employer: As part of Patricia Industries and connected to the Wallenberg family, Piab benefits from strong support and a commitment to long-term growth and sustainability.