Accounts Payable Specialist

Full-time, 12-month position.

About the Role

The Accounts Payable Specialist assists in maintaining the financial accounting records of the College system by accurately processing vendor payments and reviewing college-wide p-card transactions for policy compliance.

Responsibilities

• Voucher all vendor invoices for purchases and manage outgoing payments to prevent overpayments, duplicate charges, and payment delays.
• Process credit memos to ensure credit is received and applied to the vendor activity.
• Pay vendor invoices with Accounts Payable p-card as indicated on the payment request.
• Process employee reimbursements.
• Process the weekly check run and distribute payments in a timely manner.
• Maintain organized accounts payable records and file check copies, payment requests, invoices, and documentation.
• Communicate directly with vendors and respond to phone and email inquiries regarding outstanding invoices.
• Resolve purchase order, invoice, or payment discrepancies.
• Review college-wide p-card transactions to ensure adherence to college policy.
• Scan and link all accounts payable documents.
• Exhibit exemplary attendance and punctuality.
• Comply with college policies and procedures.
• Perform other duties as assigned, including attending system functions, serving on committees, and attending community events.

Requirements

• Associate degree in accounting or finance from a regionally accredited institution of higher learning, or five years of experience in accounts payable.
• One to three years of experience in accounts payable.
• Strong attention to detail for accurate data entry and ability to resolve missing or duplicate billing issues.
• Understanding of automated accounting systems, and a sound knowledge of relevant federal, state, and local government regulations.
• Excellent organizational skills, strong attention to detail, and the ability to work under pressure and meet deadlines.
• Strong self-management skills.
• Professional verbal and written communication skills.
• Ability to work well with others.
• Proficiency in Microsoft Excel, 10-key data entry, and experience with accounting software.
• Ability to use Microsoft Office Suite.

Preferred Qualifications

• Five years of experience in accounts payable.
• Experience with Colleague.
• Experience working within a collegiate setting.

Pay

$42,000 – $46,000 per year.

Physical Demands and Working Environment

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions. Requires extended periods of time viewing a computer monitor or standing; may require adjustment of schedule to include some evening and/or weekends; may encounter occasional exposure to inclement weather during travel.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.