Accounts Payable Specialist

Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, leveraging our global reach and extensive asset network to serve customers and consumers around the world.

About the role

This position processes vendor invoices and payments using SAP, involving invoice processing, payment runs, account reconciliation, and vendor communication. Key responsibilities include entering and coding invoices, resolving discrepancies with purchase orders and vendors, ensuring accurate record-keeping, and providing support for month-end close activities for production, maintenance, chemical, and all capex for the soybean crushing, Glycerin, Packaging, biodiesel, and Lecithin plant. In addition, this role will act as a production reporting liaison between Operations and Accounting groups.

Responsibilities

• Process vendor invoices and payments using SAP, including invoice entry, coding, payment runs, account reconciliation, and vendor communication.
• Enter and code invoices, resolve discrepancies with purchase orders and vendors, and ensure accurate record-keeping.
• Support month-end close activities for production, maintenance, chemical, and all capex.
• Process invoices for payment and wires; ensure invoices have proper authorization in compliance with corporate invoice approval policy.
• Proactively work with other departments to obtain required approvals; determine proper cost center allocations and correct general ledger (G/L) accounts.
• Determine payment schedules; ensure prompt payment of invoices; provide payment status details as requested; resolve discrepancies.
• Review, verify, and process vendor invoices within SAP, ensuring accuracy and compliance with company policies and regulatory guidelines.
• Reconcile vendor accounts and statements to identify and resolve discrepancies, maintaining accurate financial records.
• Serve as a primary point of contact for vendors, responding to inquiries about payment status, invoices, and discrepancies.
• Work with area managers and requestors to ensure correct account codes and departments are used upon submission.
• Verify with department managers upon completion prior to approvals.
• Maintain accurate and up-to-date vendor files and records within SAP.
• Research and resolve differences between invoices, purchase orders, and receipts.
• Assist with month-end close activities and provide data for financial reporting and analysis; handle all plant-related Accounts Payable accruals.
• Process accounts payable including requisitions coding (Confirming and AP Review in ePac), invoice coding for production, maintenance, chemical, and all capex.
• Provide telephone reception support for incoming calls on multiple lines; greet visitors and respond to questions professionally or refer them as appropriate.
• Complete safety orientation PowerPoint training for visitors when necessary.
• Provide requested data for credit references, daily and annual audits/reviews.
• Assist in the preparation of all Sales, Use, Excise, Feed Grains, Income, and other tax reports.
• Collate and label incoming mail and newspapers each morning to ensure appropriate distribution.
• Responsible for filing and archiving to keep the office organized.
• Update the employee organization chart and phone list.
• Address special requests/projects, such as collecting and organizing data, performing account analyses, preparing ad hoc reports, assisting with system implementations and upgrades, and coordinating with personnel from other departments.
• Assist with and serve as a back-up for other functions within the department as needed.
• Order, track, and manage employee uniforms, including safety vest washes.
• Track employee reimbursement for boots/safety glasses.
• Order office supplies and handle dumpster pick-up.
• Maintain waste tracking and fuel tracking spreadsheets.
• Organize resources for meetings, lunches, visitors, and complete miscellaneous clerical tasks as assigned by the Plant Manager, Operations, and SHE managers.

Requirements

• High School Diploma/GED (required).
• Valid Driver’s License (required).
• Formal business school training or college coursework in accounting (preferred).
• One year of bookkeeping/accounting experience, including experience with bookkeeping/accounting procedures (required).
• Strong working knowledge of SAP software and its Accounts Payable modules (required).
• Solid understanding of fundamental Accounts Payable operations and full-cycle AP processes (required).
• Advanced skills in Microsoft Excel, including Pivot Tables and VLOOKUP functions (required).
• Meticulous and detail-oriented approach to ensure accuracy of financial data (required).
• Excellent oral and written communication skills for interacting with vendors and internal stakeholders (required).
• Ability to analyze data, identify trends, and resolve discrepancies effectively (required).
• Strong organizational and time management skills to handle high-volume workloads (required).

Skills

• SAP Proficiency
• Accounts Payable Expertise
• Microsoft Excel (Advanced, including Pivot Tables and VLOOKUP)
• Attention to Detail
• Communication Skills (Oral and Written)
• Analytical Skills
• Organizational and Time Management Skills

Benefits

• Comprehensive benefits program including medical, dental, and vision care coverage.
• Flexible spending account plans.
• Employee assistance program.
• Life insurance and disability coverage.
• 401k with Company Match.
• Family-friendly benefits including childbirth and parental leave, fertility, and family-building benefits.
• Paid Time Off (PTO) and Paid Holidays.
• Flexible work available (not applicable to all roles).