Accounts Payable Specialist

About the role

The Accounts Payable Specialist is responsible for managing the full cycle of accounts payable processes, ensuring accurate and timely processing of payments. This role also involves preparing and filing tax documentation, managing unclaimed property reporting, reconciling key accounts, supporting financial reporting, and maintaining the general ledger.

Responsibilities

• Reviews and verifies invoices for accuracy, appropriate approvals, coding, and compliance with purchasing policies.
• Timely payments of vendor invoices and expense vouchers, and maintaining accurate records and control reports.
• Maintains accurate vendor records, including W-9 documentation and tax identification information.
• Responds promptly to vendor inquiries and maintains positive relationships with suppliers and service providers.
• Collaborates with faculty, department administrators, and budget managers to ensure proper expense coding and budget compliance.
• Maintains daily accounting activities such as maintenance of the general ledger and preparation of various account statements and financial reports.
• Prepares monthly reconciliation of School issued credit card bills and related general ledger accounts.
• Collaborates with Controller and other Business Office staff to create efficiencies, reduce processing time, and strengthen financial controls.
• Prepares and distributes 1099s, 1096(DRS), CT 1096, CT Unclaimed Property Report, and other regulatory reports as necessary.
• Aids in month-end and year-end closing activities, including account reconciliations and accruals.
• Purchases – order all supplies and furniture - check and distribute - code and process payment
• Parent Association – work with officers and parents with account numbers- supplying reports when needed and with payments for events

Requirements

• Strong attention to detail and accuracy work required.
• Experience with Blackbaud NFT a plus.
• Experience working for a non-profit desirable.
• General knowledge of accounts payable and accounting procedures.
• Proficiency in Microsoft Excel - Experience with Google Workspace a plus.

Qualifications

• Associates degree required; Bachelor's degree preferred.
• Minimum – 1-year accounts payable, accounting experience required.

Skills

• Financial Edge Accounting Software

Benefits

Competitive salary range of $38,000-42,000, commensurate with experience, along with a comprehensive benefits package.