Accounts Payable Specialist
Kennedys is looking for a full-time Accounting/Accounts Payable Specialist to join our US Finance team in Berkeley Heights, New Jersey. The successful candidate will work alongside the Billing, Collections, and Finance Database teams to provide accounting support to Kennedys' US internal and external clients.
About the Team
Our global Finance team includes Billing, Collections, Financial Planning and Reporting, Management Accountants, Credit Control, Legal Accounting, and Financial Operations Database professionals located in the UK, US, and the Far East. The US Finance team supports the US offices by producing timely and accurate financial and management information, providing reporting solutions, and maintaining high service standards for internal and external clients.
Responsibilities
- Support US offices, ensuring compliance with firm policy, client retainers, and jurisdictional rules and regulations.
- Process day-to-day transactions through firm office and client accounts, including entering/authorizing payments, posting payments/receipts, and registering disbursement vouchers.
- Handle all internal and external client interactions in a timely, professional, polite, and proactive manner.
- Manage high-volume workflow with strong attention to detail and accuracy.
- Assist with and resolve day-to-day queries received by the team.
- Escalate complex and time-consuming queries to management while maintaining workflow.
- Review and sort team mail daily.
- Monitor, categorize, and handle emails and requests received via the team email address in Service Desk Plus.
- Process billable and non-billable vendor invoices into Elite and/or Chrome River.
- Review and process vendor statements.
- Review daily bank activity and post transactions/payments to Elite.
- Maintain daily cash forecast spreadsheets.
- Post, review, and approve Chrome River transactions.
- Process check requests and vendor/expense payment runs.
- Scan and save vendor invoices, bank statements, and other department documents.
- Process client/vendor refunds.
- Respond to annual audits.
- Provide backup and support to the Accounting Team.
This is a developing role, and responsibilities may evolve with changes in team objectives and firm policy.
Requirements
- Strong proficiency in MS Excel.
- Experience working with clients, vendors, and/or customers.
- Strong attention to detail.
- Experience with basic accounting functions.
- Experience with banking platforms.
Preferred Qualifications
- Previous law firm or legal accounting experience.
- Knowledge of the 3E Legal System.
- Knowledge of Chrome River.
Pay
The annualized salary range for this role is $58,000–$65,000, contingent upon experience, location, and other job-related factors permitted by law. FLSA Status: Non-Exempt.