Accounts Payable Specialist

Responsibilities

• Process vendor invoices and ensure proper coding, approvals, and documentation.
• Match purchase orders, receiving documents, and vendor invoices.
• Prepare weekly check runs and electronic payments.
• Maintain vendor records and supporting documentation.
• Reconcile vendor statements and resolve invoice discrepancies.
• Absorb assistance with month-end closing activities, including accruals and account reconciliations.

Qualifications

• Minimum of three (3) years of accounts payable experience.
• Construction industry experience strongly preferred.
• Experience with certified payroll and prevailing wage reporting preferred.
• Knowledge of union payroll and benefit reporting is a plus.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience with Viewpoint Vista or similar ERP/accounting software preferred.
• Strong attention to detail and organizational skills.
• Ability to manage confidential information with professionalism and discretion.
• Strong communication skills and ability to work effectively in a team environment.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Frequent use of hands and fingers for keyboarding and office equipment.
• Ability to review and analyze financial and payroll documentation.
• Occasional standing, walking, bending, and reaching within an office environment.

Work Environment

• Office-based position located in Avon, MA.
• Standard office environment with moderate noise levels.
• Ongoing additional hours may be required to meet payroll, month-end, or project deadlines.