Accounts Payable Specialist

About the role

The Accounts Payable Specialist owns end-to-end invoice-to-payment integrity across multiple entities, by processing, verifying, and reconciling invoices, monitoring expenses, and keeping a record of it all for tax purposes.

Responsibilities

• Exercise independent judgment to assess payment priorities, resolve vendor and invoice discrepancies, evaluate contractor classification accuracy, and drive continuous improvement of AP workflows and controls.
• Serve as the primary decision-maker for vendor invoice discrepancies—individually analyzing root causes, determining appropriate corrective action, and driving resolution end-to-end.
• Audit vendor invoices against contracts, independently identifying discrepancies and initiating corrective action with internal teams and vendors; responsible for ensuring credits are issued and confirmed by the vendor following resolution.
• Proactively identify changes to AP and vendor approval workflows and independently streamline routing to improve efficiency and reduce processing risk.
• Compile and evaluate weekly AP payment batches across multiple entities, assessing payment priorities, cash flow implications, and disbursement sequencing prior to manager approval.
• Execute approved disbursements from Sage to bank with a full audit trail, ensuring accuracy and completeness of all payment records.
• Reconcile AP, credit cards, and other balance sheet accounts to the subledger monthly; independently investigate variances, determine root cause, and report findings and recommended resolution to management.
• Partner with internal and external business stakeholders monthly to evaluate and determine necessary accruals and adjustments impacting the income statement, ensuring all accruals are captured accurately at month end.
• Maintain documentation and audit trails supporting 1099 compliance, and serve as the internal subject matter expert for contractor payment.
• Develop and maintain standard operating procedures and controls documentation for AP functions, ensuring consistency and audit readiness across all entities.
• Perform various account analyses and reconciliations as determined by management, applying independent analytical judgment to surface insights and recommendations.
• Support additional finance and accounting initiatives as business needs evolve.

Qualifications

• Bachelor’s degree in accounting preferred
• 2+ years of professional experience
• Proficient with Excel
• Vendor and customer reconciliations experience
• Strong communication skills