Accounts Payable Specialist

Responsibilities

• Reviews assigned disbursement requests for accuracy, required approvals, and adherence to Firm Policy.
• Reviews expense reimbursement requests for accuracy, required approvals, documentation, including attached receipts, and adherence to Firm and IRS Policy.
• Prepares and performs check runs.
• Posts transactions for payment based on established disbursements protocol for the following: Rush, Next Check Run, Diverted, Foreign, and General.
• Maintains and monitors aging invoices and follows established escalation protocol to ensure timely payment.
• Maintains and monitors aging expense reimbursements with a pending status and follows established escalation protocol to ensure timely payment and IRS compliance.
• Fields questions for internal and external customers.
• Performs other duties as assigned.

Qualifications

• Desired Skills: Ability to work in a fast-paced environment that promotes teamwork; strong attention to detail and accuracy; strong communication and information management skills; solid organizational skills; ability to meet deadlines.
• Minimum Education: High School Diploma or GED.
• Minimum Years Of Experience: 1 year of Accounts Payable, Finance, or Accounting experience.
• Knowledge of general accounting procedures.
• Computer skills required to include proficiency in Microsoft Excel and 10-key.

Essential Job Expectations

• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
• Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
• Provide timely, accurate, and quality work product.
• Successfully meet deadlines, expectations, and perform work duties as required.
• Foster positive work relationships.
• Comply with all firm policies and practices.
• Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
• Ability to work under pressure and manage competing demands in a fast-paced environment.
• Perform all other duties, tasks or projects as assigned.

Physical Demands

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Sedentary work involves sitting most of the time.

Work Environment

• The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.