Accounts Payable Specialist

About the role

Report directly to the Controller and CFO.
Process high-volume accounts payable invoices, including stamping, coding, entering vouchers, and posting transactions.
MATCH packing slips to invoices and obtain necessary approvals and supporting documentation.
RESEARCH expenditures and assign appropriate general ledger (G/L) account codes.
AUDIT employee expense reports and maintain transaction logs.
PROCESS vendor credit applications, maintain vendor records, and manage service agreement files.
PREPARE and PROCESS weekly check runs, match payment documentation, and maintain filing records.
GENERATE and REVIEW aging reports and check reports.
PERFORM monthly account reconciliations, AP-to-GL interface tasks, recurring voucher processing, and sales tax returns.
ASSIST with year-end 1099 processing.
Provide backup support by answering phones as needed.

Responsibilities

• Process high-volume accounts payable invoices, including stamping, coding, entering vouchers, and posting transactions
• MATCH packing slips to invoices and obtain necessary approvals and supporting documentation
• RESEARCH expenditures and assign appropriate general ledger (G/L) account codes
• AUDIT employee expense reports and maintain transaction logs
• PROCESS vendor credit applications, maintain vendor records, and manage service agreement files
• PREPARE and PROCESS weekly check runs, match payment documentation, and maintain filing records
• GENERATE and REVIEW aging reports and check reports
• PERFORM monthly account reconciliations, AP-to-GL interface tasks, recurring voucher processing, and sales tax returns
• ASSIST with year-end 1099 processing
• Provide backup support by answering phones as needed

Requirements

• Strong attention to detail and advanced Excel skills are required due to a paper-intensive AP process
• Professional references are required before hire

Qualifications

• High school diploma or equivalent
• Minimum of 2 years of accounts payable experience
• Experience with Microsoft Office Suite, particularly Excel
• Ability to work independently and manage multiple tasks simultaneously
• Knowledge of Generally Accepted Accounting Principles (GAAP)

Skills

• Accounts Payable Processing
• Microsoft Office Suite, particularly Excel
• Attention to Detail
• Time Management
• Problem Solving

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) plan

Pay

• $27.00 - $30.00 / Per Hour

Schedule

• Full-time, Fully onsite
• 7:00 AM – 4:00 PM