Accounts Payable Specialist - Accounts Payable - Shift 1

About the role

This position will report to the Supervisor - Accounts Payable. Travel requirements: N/A. FLSA Status: Non-Exempt. Shift: 1st. Employment Category: Full-Time Temporary.

Responsibilities

• Invoice Processing & 3-Way Match: Review and process invoices using a 3-way match system, ensuring that the purchase order (PO), receive documents, and the invoice aligns accurately before payment is made.
• Authorization & GL Coding: Obtain necessary approvals and correctly apply General Ledger (GL) coding for non-PO invoices, including manual check requests, ensuring accurate expense allocation.
• Vendor Relations: Communicate with vendors regarding payment status, discrepancies, or inquiries. Address issues promptly to maintain positive vendor relationships.
• Discrepancy Resolution: Collaborate with the Purchasing, Receiving, and other departments to resolve invoice discrepancies, ensure timely approvals, and correct coding issues.
• Reconciliation & Reporting: Assist with the monthly reconciliation of accounts payable accounts, ensuring the accurate recording of transactions and preparation of relevant reports.
• Month-End Close Support: Support month-end close processes by ensuring timely invoice processing and providing necessary documentation for financial reporting.

Requirements

• Strong understanding of accounts payable processes, including the 3-way match system and General Ledger coding.
• Experience with manual check requests and vendor payment management.
• Proficient in Microsoft Excel (basic to intermediate functions) and JD Edwards.
• Strong attention to detail and accuracy in financial transactions.
• Excellent communication and interpersonal skills for vendor interactions and interdepartmental collaboration.
• Ability to resolve discrepancies and manage multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or GED; or one to three years related experience and/or training; or equivalent combination of education and experience.
• Candidates must have a verifiable history of safe vehicle operation and meet company standards for driving eligibility.

Skills

• Strong understanding of accounts payable processes, including the 3-way match system and General Ledger coding.
• Experience with manual check requests and vendor payment management.
• Proficient in Microsoft Excel (basic to intermediate functions) and JD Edwards.
• Strong attention to detail and accuracy in financial transactions.
• Excellent communication and interpersonal skills for vendor interactions and interdepartmental collaboration.
• Ability to resolve discrepancies and manage multiple priorities in a fast-paced environment.

Benefits

• Medical
• Dental
• Vision
• Group Life and AD&D
• Voluntary Life and AD&D
• Group Short-Term Disability
• Group Long-Term Disability
• Flexible Spending Accounts
• Employee Assistance Program
• 401(k)
• Paid Time Off

Pay

Pay Range: $22.50 - $26.00

Schedule

Hours & Workdays: 8:00 AM to 5:00 PM; Monday through Friday, before/after hours, overtime, weekends and holidays may be mandatory based on business needs.