Accounts Payable Representative

CAN Community Health is seeking an Accounts Payable Representative to join our professional team that drives our mission and values, serving individuals impacted by HIV, Hepatitis C, STIs, and other infectious diseases.

Schedule

• Full-Time | Day Shift
• Monday–Thursday: 8:30 am – 5:30 pm
• Friday: 8:00 am – 12:00 pm

Pay

$23.27 – $26.76 hourly

Benefits

• Competitive pay
• Generous paid PTO and sick time
• 11 paid company holidays
• Paid training and certification support
• Health, dental, and vision insurance with generous company contribution
• Paid life and disability plans
• Retirement plan with generous match of up to 8% of your contribution, plus an additional 1% match
• Tuition reimbursement plan
• Other voluntary plans to support you and your family
• Career growth opportunities in a supportive environment

Responsibilities

• Charge expenses to accounts and cost centers by analyzing invoices and expense reports, coding and recording entries in accordance with GAAP and organizational chart of accounts.
• Process and manage vendor payments through Tipalti and Oracle NetSuite ERP, monitor discount opportunities, verify Federal ID numbers, and resolve payment discrepancies.
• Review and process all vendor invoices on a weekly basis, ensuring accuracy of account and cost center classification prior to approval and payment.
• Prepare and distribute check runs with supporting documentation for authorized check signer(s) on a weekly basis.
• Reconcile vendor accounts and maintain all vendor files—both physical and electronic—ensuring consistency, accuracy, and completeness.
• Act as a liaison between departments and vendors in the resolution of payment discrepancies, billing inquiries, and related issues.
• Receive, verify, and process employee expense reports.
• Prepare, maintain, issue, and mail IRS Form 1099s to vendors in compliance with federal requirements.
• Maintain account ledgers by verifying and posting account transactions processed electronically.
• Maintain all electronic vendor files ensuring consistency and accuracy within the document management system.

Requirements

• High school diploma or equivalent required; bachelor’s degree in accounting or a related field preferred.
• Minimum of two (2) years of experience in accounting, business, medical, or accounting setting preferred.
• In lieu of bachelor’s degree, minimum of five (5) years of directly related experience may be substituted.
• Experience with accounts payable procedures, vendor management, and 1099 processing required.
• Experience working in a non-profit organization preferred.
• Must be able to operate a motor vehicle and have valid insurance and driver’s license.
• Must be able to pass a Level I and Level II background check.