Accounts Payable Representative

Moffitt Services is a Texas-based fuel and lubricants distributor committed to providing quality fuels, lubricants, and superior service to customers operating heavy equipment, generators, automotive and truck fleets, and more. We offer ultra-low sulfur diesel for on-road and off-road use, biodiesel, Diesel Exhaust Fluid (DEF), gasoline, ethanol, E85, and kerosene, as well as a full line of quality lubricants. Since 1947, the Moffitt brand has been synonymous with great service.

About the role

This role will ensure timely and accurate coding, submission, and payments of invoices for all operational areas. You will collaborate with the Operations Accounting Manager to develop strategies to systematically scale operations and related systems while maintaining quality, accuracy, internal controls, and compliance.

Responsibilities

• Collaborate with Senior Management to provide business solutions to meet user needs.
• Interface with vendors to deliver a high standard of customer service.
• Ensure accurate and timely execution of transactions for PO and Non-PO invoicing, including processing invoices received through a variety of channels.
• Help manage third-party relationships to maximize value to the business.
• Collaborate with internal teams, including procurement and operations, to drive efficiency.
• Champion strategic change in the overall procurement-to-pay process to strive for continuous improvement.
• Handle full-cycle accounts payable from receipt to data entry, check preparation, including auditing invoices, purchase requests, and vouchers for satisfactory approval.
• Obtain adequate backup documentation and invoice approvals.
• Enter invoices into the accounting system and verify coding.
• Mail out vendor payments.
• File vendor invoices with payment verification.
• Review Vendor Statements to ensure all invoices are processed.
• Perform other tasks as assigned by Management.

Requirements

• High school diploma, GED, or equivalent required; Bachelor’s degree in Accounting, Finance, or Business Administration is a plus.
• Minimum of 5 years of accounts payable experience.
• Strong analytical and research skills, attention to detail, and ability to multitask and work toward tight deadlines.
• Ability to interact and use influencing skills effectively with all levels of the organization, as well as with external business partners.
• Flexible work attitude and ability to successfully manage changing priorities.
• Working experience with AP systems, workflows, banking institution requirements, federal and state government agency reporting requirements.
• QuickBooks experience, including using Reports functionality.
• Ability to exhibit composure, patience, and confidence when facing demanding situations.

Schedule

This position is on-site Monday through Friday.

Benefits

• Competitive insurance rates through medical, dental, and vision plans.
• 401(k)-match program.