Accounts Payable Coordinator III

Responsibilities

• Exercising knowledge of University financial procedures performs non-routine and complex work associated with accounting, bookkeeping, and cost-recording transactions.
• Reports on accounting transactions resulting from general operations and/or research activities of the University.
• Manages multiple priorities using strong problem-solving abilities.
• Fulfills essential functions such as processing, customer service, supplier statements, outstanding credits, and audit activities.

Requirements

• Exhibits knowledge of University financial procedures.
• Performs non-routine and complex work associated with accounting, bookkeeping, and cost-recording transactions.
• Manages multiple priorities using strong problem-solving abilities.
• Follows written procedures and interprets and adjusts for variations using independent judgment and self-directed action.
• Processes invoices for payment in OnBase, ASC and/or Workday as appropriate or creates/maintains supplier records.
• Determines and confirms appropriate coding and enters data into systems in a timely and accurate manner.
• Ensures attention to detail and accuracy of data entered should be confirmed prior to submission.
• Maintains productivity levels of invoices must be maintained in addition to other responsibilities.
• Extensively interacts with departments and suppliers to completely resolve invoicing and payment problems.
• Provides timely and professional responses to all phone calls, emails, and faxes.
• Follows up as appropriate until items are processed, removed from supplier statement, and provides payment information to departments and suppliers.
• Prepares credit memos as needed so that overpayments, duplicate payments, and other unapplied cash with suppliers can be realized by UR.
• Utilizes Workday, ASC, and OnBase to investigate and thoroughly research transactions as needed.
• Reviews supplier statements for outstanding activity.
• Proactively works with critical suppliers regarding their statements of open activity on a weekly basis.
• Provides status updates and discrepancy details as well as works directly with departments and suppliers to resolve discrepancies in a timely manner.
• Requests and prepares for processing invoice and credit memo copies as needed.
• Investigates and actively follows up on designated supplier outstanding credits, duplicate or erroneous payments.
• Clarifies payment data with the supplier and helps to resolve misapplied payments.
• Reviews invoices older than one month to ascertain if previously processed and follows up with supplier as appropriate.

Qualifications

• Associate's degree (Accounting Preferred) and 2 years of related work experience required.
• Or equivalent combination of education and experience.
• Ability to thrive in a high-volume work environment required.
• Excellent customer service skills required.
• Superior organization skills, PC experience, and Excel skills required.