Accounts Payable Coordinator

Essential Duties & Responsibilities

• Invoice Processing & Data Entry
  • Process high volumes of vendor invoices accurately within the ERP system
  • Review invoices for completeness, proper documentation, and required approvals
  • Code invoices to the appropriate accounts and cost centers in accordance with company guidelines
  • Ensure invoices are entered and processed within established service level timelines
• Payment Support
  • Aid with payment runs and prepare invoices for timely disbursement
  • Verify payment details and vendor information prior to release
  • Support resolution of rejected or returned payments
• Reconciliation & Accuracy
  • Assist with vendor statement reconciliations and identify discrepancies
  • Flag duplicate invoices, missing approvals, or data inconsistencies
  • Maintain organized and accurate records for audit purposes
• Communication & Issue Resolution
  • Respond to vendor and internal inquiries related to invoice status or payment timing
  • Collaborate with Operations and internal departments to resolve documentation or approval issues
  • Escalate unresolved discrepancies to the Team Lead or Supervisor as appropriate

Qualifications & Experience

• High school diploma required; Associate’s degree in Accounting, Finance, or Business preferred
• 1–3 years of accounts payable or high-volume data entry experience preferred
• Experience working in an ERP system (Sage Intacct preferred)
• Basic proficiency in Microsoft Excel and Microsoft Office
• Strong attention to detail and ability to manage repetitive tasks accurately
• Ability to work efficiently under deadlines in a fast-paced environment
• Strong organizational skills and dependable work habits