Accounts Payable Coordinator

About the role

Since 1933, Heath Consultants Incorporated has been the leading provider of services and equipment for the natural gas and utility industry. Our commitment to safety, innovation, and reliability drives our manufacturing of equipment at our state-of-the-art facility in Houston, TX.

Responsibilities

• Accurately process a high volume of invoices, ensuring correct coding, approvals, and timely payments.
• Reconcile vendor statements and resolve discrepancies with precision and thorough documentation.
• Maintain organized and complete records of all AP transactions for audit and compliance purposes.
• Monitor the AP inbox and handle incoming mail—date stamp, sort, and distribute appropriately.
• Enter and code both PO and non-PO invoices; follow up with buyers for missing PO-related invoices.
• Cook up and code invoice quantities and pricing to match purchase orders.
• Cook up and code invoice quantities and pricing to match purchase orders.
• Cook up and code invoice quantities and pricing to match purchase orders.
• Cook up and code invoice quantities and pricing to match purchase orders.
• Cook up and code invoice quantities and pricing to match purchase orders.
• Coordinate with internal departments for invoice discrepancies or missing W-9s to ensure vendor setup in Epicor or DataWorks.
• Run and review the "Received Not Invoiced" report regularly.
• Manage vendor maintenance, setups, and issue resolution.
• Void checks, apply credit memos, and research unpaid invoices.
• Prepare checks for approval, signature, and mailing after check runs.
• Support other accounting and administrative tasks as assigned.

Requirements

• High school diploma or equivalent required; Associate's degree in Accounting or Finance preferred.
• Minimum of 3 years of experience in accounts payable or a similar accounting role.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with ERP systems such as Epicor or DataWorks a plus.
• Strong attention to detail and organizational skills.
• Excellent communication and follow-up skills.

Additional Information

• Work Format: Hybrid – must be able to work on-site near Hobby Airport in Houston, TX.
• Employment is contingent upon the successful completion of a background check and drug screening.
• Equal Opportunity Employer: Heath Consultants Incorporated is proud to be an EOE.