Accounts Payable/Contract Coordinator

Essential Duties

• Enter invoices and check requests into the accounting system, generate payments and maintain payables database and files.
• Review invoices for required approvals and correct pricing.
• Resolve vendor issues including issuing stop payments, reissues or adjustments, and clarify any questionable invoice items, prices or receiving signatures.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Ensure the accurate and timely processing accounts payable.

Contract Coordination

• Understand expense accounts and cost centers.
• Prepare timely and accurate Form 1099’s.
• Develop and maintain positive working relationships with co-workers, vendors, third party resources, and related entities.
• Maintain up-to-date knowledge of accounts payable processes and procedures and take the initiative to seek out additional information as needed.
• Upload, maintain and update the online database of contracts.
• Ensure that contract owners are timely evaluating existing contracts, analyzing business risk and suggesting modifications, ensuring that business goals are met.
• Employ extensive tracking of all agreements and their terms & conditions, maintaining the contract management system C360 with current files and assessments.
• Develop and analyze various contract reports and interpret data to inform financial, compliance and strategic implications.

Knowledge/Skills/Abilities

• Meticulous attention to detail and accuracy.
• Strong organizational and planning skills.
• Information collection and management skills.
• Problem identification and resolution skills.
• Written and verbal communication skills.
• Demonstrated knowledge of accounts payable techniques, terminology and tools.
• Demonstrated knowledge of general accounting procedures.
• Demonstrated familiarity and experience in the use of computers and commonly used software including but not limited to Microsoft Office Suite.
• Experience working with General Ledger/Accounting software highly desirable.
• Provide strong customer service and demonstrate initiative in preventing invoice and payment issues.
• Assist in documentation of the Accounts Payable function, train internal and external customers on policy and procedures.
• Coordinates with and notifies other departments on contractual due dates and maintains contract tracking status.

MINIMUM EDUCATION: High school diploma or equivalent.

MINIMUM EXPERIENCE: One (1) year of accounts payable experience.