Accounts Payable Associate

About the role

MDpanel is seeking a detail-oriented and organized Accounts Payable Associate to join our growing Finance team. This role supports the day-to-day accounts payable function, ensuring the timely and accurate processing of vendor invoices, employee expenses, and vendor payments while maintaining the integrity of financial records.

Responsibilities

• Process vendor invoices accurately and in a timely manner, ensuring proper approvals, coding, and supporting documentation.
• Establish new vendor accounts and maintain accurate vendor records, including W-9 documentation, banking information, and contact details.
• Prepare and process vendor payments via ACH, check, and wire transfer while ensuring compliance with internal controls.
• Review and process employee expense reports for accuracy and adherence to company policies.
• Research and resolve invoice discrepancies by partnering with internal departments and external vendors.
• Maintain organized vendor files, contracts, invoices, and supporting documentation.
• Prepare annual 1099 filings and support year-end compliance requirements.

Accounting Operations & Financial Support

• Aid with monthly account reconciliations, expense analysis, and general accounting activities.
• Support month-end and year-end close processes by completing assigned accounting tasks and financial checklists.
• Maintain accurate accounting records and supporting documentation.
• Collaborate with the Accounting Supervisor and Finance leadership to ensure timely and accurate financial reporting.
• Support internal and external audits by preparing requested documentation and responding to audit inquiries.

Process Improvement & Cross-Functional Collaboration

• Assist with integrating accounts payable processes for newly acquired entities.
• Identify opportunities to improve financial workflows, automation, and operational efficiency.
• Partner with departments across the organization to resolve invoice, payment, and vendor-related issues.
• Occasionally support Accounts Receivable activities, including payment processing and customer account research.
• Maintain confidentiality while handling sensitive financial and company information.
• Perform additional accounting and finance-related projects and responsibilities as assigned.

Qualifications and Preferred Skills

• High school diploma or equivalent required.
• 1–2 years of Accounts Payable or general accounting experience.
• Working knowledge of accounts payable processes and accounting fundamentals.
• Experience using accounting software; NetSuite experience is preferred.
• Proficiency in Microsoft Office, including Microsoft Excel.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Nice to have

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field.
• Certified Accounts Payable Professional (CAPP) certification.
• Experience supporting post-merger integrations or multi-entity accounting environments.
• Experience within healthcare, medical-legal, or professional services organizations.
• Experience participating in process improvement or financial system optimization initiatives.