Accounts Payable Associate

Essential Duties And Responsibilities

• Accurately enter vendor invoices and requisitions in the accounting system on a regular basis
• Monitor invoices placed on hold and assist with timely resolution to ensure proper expense allocation within the correct accounting period
• Process vendor payments and colleague expense reimbursements, ensuring accuracy and timeliness
• Work with branch support staff and project teams to resolve invoice discrepancies and obtain required approvals

A/P Management & Compliance

• Follow accounts payable policies, procedures, and internal controls to maintain accuracy and compliance
• Assist with maintaining proper documentation and records related to invoices and payments
• Support the identification and communication of process issues within accounts payable and recommend improvements as appropriate

Administrative Support & Team Collaboration

• Work closely with branch support personnel and the accounting team to support day-to-day accounts payable operations
• Affort administrative tasks such as scanning, filing, and general document management to ensure accurate recordkeeping
• Order and maintain office supplies as needed
• Provide support to colleagues and perform additional duties as requested or required

Safety/Hazard Recognition & Elimination

• Pre-plan and identify the methods to eliminate hazards daily by work task
• Execute skill in observing habits and hazards of others and bringing it to their attention
• Uphold safety as the most important goal of our company
• Support goal of achieving zero accidents
• Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed

Qualifications And Requirements

• High School Diploma (or equivalent) required
• Higher education in a relevant field preferred
• 1-2 years experience in Accounts Payable preferred
• Experience, Skill And Abilities:
  • Positive safety attitude and personal integrity -- both are non-negotiable
  • Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
  • Strong communication skills, both verbal and written
  • Detail-oriented
  • Strong Customer Service Skills
  • Desire to actively contribute to a team environment

Physical Requirements

• Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.