Accounts Payable Associate

POSITION PURPOSE

This position is responsible for maintaining accurate systems for A/P coding and processing of cash disbursements, 1099 filing, and to contribute ideas for improved reporting and control of accounts payable.

Principal Accountabilities

• Review vendor invoices received from sites for correct 3 way match.
• Code necessary invoices.
• Post invoices & credits to correct vendor accounts in a timely manner.
• Scan them for electronic filing.
• Process cash disbursements according to payment schedules and verify correct backup is matched to file copy of check for record keeping.
• Keep complete and organized record keeping of expense distribution, payment registers and disbursement distribution reports.
• Review Unvouched Receipts reports and work with sites for accuracy.
• Research and resolve vendor discrepancies.
• Cookordinate month end and year end activities with sites to close A/P in a timely manner.
• Verify all vendors have submitted W-9 prior to payment.
• Process necessary 1099/1096 and submit to IRS in an accurate and timely manner.

Knowledge, Skills, And Abilities

• In-depth knowledge of basic accounting & A/P systems.
• Strong analytical skills to describe problems, determine solutions, and implement improvements.
• Honesty, integrity, attention to detail and trustworthiness.
• Strong organizational skills to manage multiple tasks with attention to detail.
• Effective communication, interpersonal, and organizational skills.
• Tenacity in overcoming obstacles while maintaining productive and positive working relationships.
• Ability to execute in a rapidly changing fast paced environment that requires strong team work.
• Proficiency with Microsoft Office applications and the capacity to learn new systems.

Required EDUCATION AND EXPERIENCE

• Associates Degree in Accounting or five years of accounts payable experience.
• Preferred Minimum of one year experience in a manufacturing environment.

Physical Demands

• Sit, stand, and walk throughout the three building campus.
• Frequently reach with hands and arms, and lift/move office materials/boxes up to 15 pounds.

Benefits Overview

• 401(k)401(k) matching
• Bereavement leave
• Community involvement time off
• Dental insurance
• Earned time off
• Employee assistance program
• Family and medical leave
• Flexible spending account
• Health insurance
• Health savings account
• Holiday pay
• Life insurance/accidental death and dismemberment
• Military leave
• Parental leave
• Referral program
• Short-term and long-term disability
• Vision insurance
• Flexible schedule
• Weekly pay