Accounts Payable Assistant

About the role

We're looking for a detail-oriented Accounts Payable Assistant to join our Finance team in Fairfield, NJ. This hybrid role reports to the Assistant Manager of Accounts Payable and plays an important part in maintaining accurate and timely payment processing, supporting vendor relationships, and ensuring the integrity of our financial operations. The position is based out of our Fairfield, NJ headquarters, with an expectation to work onsite at least three days per week.

Responsibilities

• Process vendor invoices accurately and timely while ensuring proper coding and documentation.
• Review and reconcile vendor statements, identify discrepancies, and partner with internal teams to resolve issues.
• Support weekly check, ACH, and wire payment processes.
• Assist with preparing and maintaining payment documentation and records.
• Help manage international vendor payments and maintain supporting schedules.
• Review and process employee expense reports for compliance with company policies.
• Communicate with vendors regarding payment status, account inquiries, and invoice discrepancies.
• Assist with 1099 preparation and year-end reporting activities.
• Generate and analyze accounts payable reports to support accurate financial management.
• Collaborate with Finance, Supply Chain, Logistics, Sales, and IT teams to ensure smooth operations.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• Previous accounts payable, accounting, or finance experience preferred.
• Understanding of basic accounting, bookkeeping, and financial principles.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to manage multiple priorities while maintaining accuracy.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency with Microsoft Excel and other business systems.

Benefits

• Comprehensive medical coverage with employee premiums as low as $50 per month, including options for spouse, domestic partner, civil union partner, and family.
• Health Reimbursement Account (HRA) to offset medical expenses.
• Prescription, dental, and vision coverage.
• Flexible Spending Accounts (FSAs) for healthcare and dependent care.
• Employee Assistance Program supporting mental, financial, and physical well-being.
• Pet insurance.
• Generous 32 days of paid time off each year, including 16 paid vacation days, 13 paid holidays (including the week between Christmas and New Year's), and up to 3 additional paid volunteer days annually.
• Structured onboarding plan with clear 30, 60, and 90-day milestones and continued training for long-term success.
• Exclusive employee discount on Phillip Jeffries wallcoverings.
• Access to Working Advantage with discounts on travel, entertainment, and everyday purchases.

Pay

Competitive annual salary ranging from $55,000 - $65,000, based on experience and background. Includes annual company bonus opportunity, annual cost of living increases, and a generous retirement plan with an automatic company contribution of approximately 10 percent with no employee match required.

Schedule

Hybrid role based in Fairfield, NJ, with an expectation to work onsite at least three days per week.