Accounts Payable Assistant

About the role

This role reports to: Accounts Payable Manager
Location: New York, USA (Hybrid)

Responsibilities

• Process supplier invoices accurately, including purchase order (PO) and non-PO invoices, ensuring payments are made in line with agreed terms.
• Manage supplier queries and the Accounts Payable inbox, providing a responsive and professional service to colleagues and suppliers.
• Prepare payment runs and support the accurate posting and reconciliation of supplier payments.
• Prepare employee expenses and company credit card transactions in accordance with Company policies.
• Prepare annual Form 1099 annual with suppliers, IRS, and State.
• Build strong working relationships with colleagues across the US and UK to help resolve queries and improve the efficiency of the purchase-to-pay process.
• Support month-end, year-end and audit activities by maintaining accurate financial records and supporting documentation.
• Identify opportunities to improve Accounts Payable processes and contribute to continuous improvement across the Finance function.

Requirements

• Experience working in an Accounts Payable or finance administration role within a busy environment.
• Experience reviewing and classifying vendor tax documentation to support tax reporting and regulatory compliance.
• Strong attention to detail and a commitment to delivering accurate, high-quality work.
• Excellent communication and customer service skills, with confidence building relationships across the business and with suppliers.
• Good organisational skills with the ability to prioritise work and meet deadlines.
• Experience using finance systems and Microsoft Excel.
• A proactive approach to problem solving and improving processes.
• Someone who enjoys working collaboratively as part of an international team.

Qualifications

Commensurate with experience.

Skills

• Financial management
• Supplier relationship management
• Accounts payable processing
• Microsoft Excel proficiency

Benefits

• Salary range: $53-$78k based on experience
• Competitive bonus structure
• Full medical, dental, and vision package
• Retirement plan with company match (401K)
• Competitive vacation policy
• Hybrid work option

Pay

Salary range: $53-$78k based on experience

Schedule

Hybrid