Accounts Payable Assistant

Responsibilities

• Invoice Processing: Sort and scan invoices into Tungsten for processing. Route invoices received through the shared Accounts Payable mailbox for indexing. Research and respond to vendor and operational inquiries submitted to the shared Accounts Payable inbox. Validate invoices in OnBase and facilitate export to Oracle JD Edwards EnterpriseOne (E1).
• Invoice Discrepancy Resolution: Review denied invoices and those submitted without a valid business unit in OnBase, identifying the root cause and coordinating corrections to keep processing on track. Research and resolve invoice discrepancies identified on vendor statements, partnering with vendors and internal teams to ensure issues are addressed and payments are processed accurately.
• Vendor Payments: Monitor, clean, and maintain OnBase workflow queues to support efficient processing. Validate check runs and distribute vendor payments accurately and on time. Process SmartPay credit card payments for vendors enrolled through Corpay.
• Vendor & Internal Support: Maintain a professional, timely, and solution-oriented presence in customer service and shared email communications. Respond to vendor inquiries with clarity and care, reinforcing the trust that defines our vendor relationships.

Qualifications

• Education: High school diploma or equivalent required. Accounts payable knowledge preferred.
• Skills: Ability to manage multiple priorities and meet tight deadlines. Strong written and verbal communication skills, with the ability to clearly convey expectations to vendors. High attention to detail and strong organizational habits. Flexible, dependable, and customer-service oriented. Proficiency in Microsoft Office applications.