Accounts Payable Assistant

What You'll Do

• Process vendor invoices accurately and efficiently in the ERP system
• Obtain appropriate approvals before processing invoices
• Perform three-way matching of purchase orders, receiving documents, and vendor invoices
• Review invoices for accuracy, coding, and mathematical correctness
• Verify General Ledger account coding
• Identify and process 1099-reportable transactions
• Maintain accurate vendor records and required government documentation
• Process weekly vendor payments, including ACH, wire transfers, checks, and credit card transactions
• Provide backup support for other Accounts Payable team members as needed
• Research and resolve invoice discrepancies
• Identify and report unusual or suspicious transactions
• Help ensure vendors are paid accurately and on time

Qualifications

• A High School Diploma or GED is required
• 2-3 years of Accounts Payable experience are preferred
• A solid understanding of accounts payable processes and best practices are necessary
• Experience working in a manufacturing or distribution environment is preferred
• Minimum of 2-3 years of experience using an ERP system; SAP experience is strongly preferred
• Intermediate to advanced Microsoft Excel skills, including: Pivot Tables, VLOOKUPS, SUMIFS
• A strong attention to detail and organizational skills are essential
• The ability to prioritize multiple tasks and meet deadlines is important
• Excellent verbal and written communication skills are required
• Strong problem-solving and critical thinking abilities are valued
• Ability to read, write, and communicate effectively in English is necessary