Accounts Payable Assistant

About the role

The Accounts Payable Assistant position at Nelson Mullins is an integral part of the Finance team, supporting the firm’s operations by ensuring the accurate and timely processing of vendor payments and expense reimbursements.

Responsibilities

• Review, code, and process vendor invoices in accordance with firm policies and procedures
• Prepare and execute payment batches, including checks, ACH transactions, and both domestic and international wire transfers
• Validate wire instructions and promptly resolve any discrepancies, rejected payments, or banking errors
• Maintain and update vendor records, ensuring accurate documentation and compliance with internal controls
• Partner with attorneys, administrative staff, and vendors to address and resolve invoice and payment inquiries
• Assist with expense processing and reimbursement workflows
• Support month-end closing activities related to accounts payable
• Identify opportunities to enhance accounts payable processes and strengthen internal controls

Requirements

• Two to three or more years of accounts payable experience, ideally within a law firm or professional services environment
• Hands-on experience processing wire transfers and working with banking platforms
• A strong understanding of accounting fundamentals and internal controls
• Proficiency in Microsoft Excel and accounting systems

Qualifications

• Exceptional attention to detail and accuracy in data entry and financial processing
• Strong organizational and time management skills to effectively prioritize competing deadlines
• Excellent written and verbal communication skills
• A service-oriented mindset
• The ability to handle sensitive information with the utmost discretion and professionalism

Skills

• Detail-oriented
• Proactive
• Technical accounting skills

Benefits

• Comprehensive benefits package
• Professional development opportunities
• Flexible work schedule

Pay

• $50,000 - $60,000 annually

Schedule

• Full-time