Accounts Payable Assistant

Primary Responsibilities

• Receive and process incoming AP mail, including invoices & vendor statements.
• Support vendor setup and maintenance, including obtaining W-9s and processing credit applications.
• Monitor and manage AP workflow.
• Work with team members to resolve invoice discrepancies, obtain missing information, and obtain proper approvals.
• Respond to vendor inquiries and phone calls regarding invoices and payment status.
• Review vendor statements, research discrepancies, and follow up on missing invoices, credits, and other unresolved account items.
• Maintain and process high-priority overhead accounts, including loans, leases, utilities, recurring payments, and other critical invoices.
• Prepare and process ACH, VPA, check, and other approved payment methods.
• Manage Concur responsibilities: employee profile setup and maintenance, expense report support, and follow-up with employees and leadership regarding corrections, approvals, and outstanding items.
• Provide backup support across AP functions and assist with process improvements, automation initiatives, and other assigned accounting responsibilities.

Minimum Qualifications

• Associate's degree or coursework in accounting or finance preferred.
• 1-2 years of accounts payable experience preferred.
• Familiarity with construction accounting system CMiC is a plus.
• Strong attention to detail and organizational skills.
• Knowledge of construction job costing and cost codes.
• Proficient in Microsoft Excel, Word, and accounting software.
• Excellent communication and problem-solving skills.

Schedule

• Work from home 1 day per week.