Accounts Payable and Accounting Coordinator

About the role

The Accounts Payable & Accounting Coordinator will be responsible for managing accounts payable activities for multiple locations and providing administrative and data entry support to the accounting department. The ideal candidate will have at least three years of accounts payable experience in a multi-site environment, strong attention to detail, and the ability to accurately process a high volume of transactions.

Essential Responsibilities

• Process vendor invoices for multiple locations, ensuring accuracy, proper coding, and timely approval.
• Enter invoices into the accounting system and maintain supporting documentation.
• Manage the full-cycle accounts payable process, including payment processing and vendor communications.
• Reconcile vendor statements and resolve invoice and payment discrepancies.
• Maintain vendor records, tax documentation, and accounts payable files.
• Monitor outstanding invoices and follow up on missing approvals.
• Respond to vendor inquiries regarding payments and account status.
• Ensure compliance with company policies and internal controls.
• Perform data entry and maintain accurate accounting records within the accounting system.
• Enter and update financial and operational information as requested by the accounting team.
• Aid in invoice coding, document management, and record retention.
• Support month-end processes by gathering and organizing financial information.
• Assist with audit requests and special projects as assigned.
• Provide administrative support to the accounting team as needed.

Qualifications

• Minimum 3 years of accounts payable experience.
• Experience supporting multiple locations, entities, or business units.
• High level of accuracy and attention to detail.
• Strong data entry skills with the ability to manage a high volume of transactions.
• Proficiency in Microsoft Excel and accounting software systems.
• Strong organizational, communication, and time-management skills.
• Ability to work independently and manage multiple priorities.