Accounts Payable and Accounting Coordinator

Essential Responsibilities

• Process vendor invoices for multiple locations, ensuring accuracy, proper coding, and timely approval.
• Enter invoices into the accounting system and maintain supporting documentation.
• Manage the full-cycle accounts payable process, including payment processing and vendor communications.
• Reconcile vendor statements and resolve invoice and payment discrepancies.
• Maintain vendor records, tax documentation, and accounts payable files.
• Monitor outstanding invoices and follow up on missing approvals.
• Respond to vendor inquiries regarding payments and account status.
• Ensure compliance with company policies and internal controls.

Accounting Support

• Perform data entry and maintain accurate accounting records within the accounting system.
• Enter and update financial and operational information as requested by the accounting team.
• Auxiliary tasks such as document management and record retention.
• Support month-end processes by gathering and organizing financial information.
• Assist with audit requests and special projects as assigned.
• Provide administrative support to the accounting team as needed.

Qualifications

• Minimum 3 years of accounts payable experience.
• Experience supporting multiple locations, entities, or business units.
• High level of accuracy and attention to detail.
• Strong data entry skills with the ability to manage a high volume of transactions.
• Proficiency in Microsoft Excel and accounting software systems.
• Strong organizational, communication, and time-management skills.
• Ability to work independently and manage multiple priorities.