Accounts Payable Analyst II

About the role

Join our family at In-N-Out Burger! We have an excellent opportunity for a full-time Accounts Payable Analyst II based in our Irvine, CA location.

Responsibilities

• Review and process invoices and employee expense reports, ensuring accuracy and compliance with company policies and procedures.
• Verify that purchases align with purchase orders and contracts.
• Work closely with internal departments and vendors to resolve discrepancies and exceptions related to invoices, including pricing issues, missing documentation, or discrepancies between purchase orders and invoices.
• Prepare and process payments to vendors in a timely manner. Ensure payment terms are adhered to and assist in the preparation of payment runs, including check, ACH, and wire transfers.
• Serve as the point of contact for vendor inquiries, ensuring timely resolution of payment-related concerns. Foster and maintain positive relationships with vendors, addressing issues with professionalism and care.
• Reconcile accounts payable records to ensure accuracy. Assist in the monthly and year-end closing processes by preparing accounts payable reports, ensuring all invoices are recorded, and past due invoices are addressed.
• Work with purchasing, receiving, and other departments to verify purchase orders, resolve discrepancies, and maintain smooth accounts payable operations.
• Perform regular audits of accounts payable transactions to ensure compliance with company policies, internal controls, and applicable regulations. Assist with internal and external audits as needed.
• Suggest and implement process improvements to streamline accounts payable functions, enhance efficiency, and reduce errors. Actively participate in efforts to optimize the accounts payable workflow.

Qualifications

• High school diploma or equivalent required
• 2-5+ years of experience in accounts payable or related fields
• Working knowledge of general accounting practices
• Previous experience with Oracle Fusion and Concur preferred
• Accounts Payable Specialist (APS) Certification is highly preferred. If the candidate does not currently hold the APS certification, they will be required to obtain it within one (1) year of employment as a condition of continued employment.
• Proficiency in Microsoft Word, Excel, Outlook, and Teams required
• Exposure to ERP software, Teams, and Zoom is preferred
• Excellent written and verbal communication skills
• Strong attention to detail and problem-solving skills
• Ability to work in a collaborative, cross-functional team environment