Accounts Payable Analyst

What You'll Do

• Manage Accounts Payable Operations
• Review, organize, and process invoices, payment requests, and vendor statements.
• Match purchase order invoices with supporting purchase orders and receiving documentation.
• Code and enter invoices into NetSuite, ensuring accuracy and proper account allocation.
• Prepare and process payment runs in accordance with organizational policies.
• Support Employee Expenses & Payments
• Process employee expense reimbursements accurately and efficiently.
• Review expenses for proper approvals, account coding, and policy compliance.
• Partner with Vendors & Resolve Issues
• Investigate and resolve invoice, payment, purchase order, and contract discrepancies.
• Cook up vendor credits and ensure outstanding items are addressed promptly.
• Maintain accurate vendor records, including tax identification information.
• Process stop payments and support purchase order updates as needed.
• Perform Reconciliations & Accounting Support
• Reconcile vendor statements and accounts payable transactions.
• Verify and post transactions to the general ledger.
• Absorb fixed asset tracking and other accounting activities.
• Support Procurement & Compliance
• Create purchase orders from approved requisitions in NetSuite.
• Maintain organized financial records and documentation.
• Support internal and external audits by providing accurate and timely information.
• Ensure the confidentiality and security of financial and vendor data.
• Drive Continuous Improvement
• Identify opportunities to streamline processes and improve efficiency.
• Contribute to strengthening internal controls and best practices.
• Participate in system, policy, and process training initiatives.
• Support special projects and additional finance-related responsibilities as needed.

Required

• Associate's degree or higher in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and experience.
• 1–3 years of experience in accounts payable, accounting, or finance.
• Working knowledge of accounting principles and accounts payable processes.
• Strong proficiency in Microsoft Office, especially Excel.
• Experience with NetSuite or a similar ERP/accounting system.
• Exceptional attention to detail and commitment to accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and interpersonal skills.
• Ability to work both independently and collaboratively.

Preferred

• Bachelor's degree in Accounting, Finance, or a related field.
• Experience in a nonprofit, academic, healthcare, or research environment.
• Experience supporting audits and compliance-related activities.
• Familiarity with procurement and purchase order processes.