Accounts Payable Analyst

Essential Functions

• Safeguards authenticity of invoices and ensures compliance with budgeting, GAAP, and approval authority accuracy.
• Solves problems within the scope of training.
• Cross-trains others on areas of expertise.
• Reconciles any prior balances on vendor invoices.
• Processes invoices related to inventory, repairs, utilities, sales taxes, corporate requests, and customer refunds.
• Manages specific Purchase Orders, receiving documents, and invoices related to production and inventory.
• Ensures adherence to internal controls relating to accounting disbursements, approvals, and three-way matching of invoices.
• Uploads invoices using Excel/Text Template and troubleshoots for missing and incorrect data.
• Maintains accuracy of vendor data.
• Independently verifies ACH and wire banking information.
• Monitors, applies for, and coordinates licenses such as Business License, Weights & Measure Permits, Alarm Permits, Food and Health Permits.
• Executes functions that assist in maintaining a timely month-end close.
• Supports internal and external customers regarding payment activity, invoice status, and general ledger coding.
• Uses MS Excel, Word, Outlook, and Dynamics365 to complete tasks including detailed analysis and system integrations.
• Performs other duties as required by business and departmental requirements.

Key Result Areas

• Vendor accounts reflect current, properly approved, and applied charges only.
• Maintains a professional relationship with internal and external customers.

Required Experience

• 1-3 years related disbursement experience, account reconciliations, and other administrative accounting functions preferred.
• Experience with certain software: MS Office Suite (Excel, Word, Outlook, and Teams) required.
• Dynamics 365, Symbeo, Ramp, and Concur preferred.

Required Licenses, Certificates, Or Knowledge

• Strong attention to detail.
• Knowledge of EDI processes.
• Excellent customer service skills.
• Able to perform as a team player.
• Able to meet strict deadlines.
• Good organizational skills.
• Able to handle multiple tasks and large volumes.