Accounts Payable Analyst

About the role

The Accounts Payable Analyst is an integral member of the Accounts Payable and Expenses team. This position plays a critical role in enhancing and maintaining the university's service reputation with its internal customers and external suppliers, particularly in terms of timely and accurate payments.

Responsibilities

• Ensure that payment runs are processed in a timely manner by preparing and analyzing the payment file.
• Perform a thorough audit of payment files for errors and make corrections.
• Perform general accounting activities, including the preparation, maintenance, and reconciliation of aging reports and outstanding checks.
• Prepare and analyze accounting transactions and ensure the integrity of accounting records for completeness, accuracy, and compliance with accepted accounting policies and principles.
• Identify, prioritize, and resolve financial issues; probe beyond stated situations; identify underlying issues; recognize and troubleshoot exceptions.
• Effectively communicate, update, persuade, and facilitate discussions with all levels of management.
• Recommend, assist, test, or implement process streamlining, system improvements, or workflow changes; participate as a project team member.
• Reconcile vendor statements and resolve any outstanding issues.
• Proactively escalate risks and unresolved issues to leadership.
• Maintain appropriate disbursement processing controls and assist with processing the file for deductions, garnishments, and direct deposits, including returned monies and payment cancellations.
• Identify, review, and process credit memos timely.
• Process invoices using a 3-way match.
• Participate in internal and external audit processes by compiling required documents.
• Enforce the University’s policies and procedures as applicable.
• Afford assistance with the Pcard program on a backup basis, including card administration and issue resolution.

Requirements

• Bachelor's Degree
• One or more (1+) years of accounts payable experience
• Proficient computer skills and demonstrated experience with office software and email applications (Outlook and Gmail)
• Experience working with enterprise resource planning (ERP) systems such as SAP, Oracle, Workday
• Demonstrated success in follow-through and completing routine tasks
• Advanced organizational, critical thinking, verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to prioritize, multi-task, work both independently and collaboratively as part of a team
• Strong problem-solving skills: ability to work well in a fast-paced environment
• Efficiently handle high-volume workload
• Excellent attention to detail
• Accounts Payable experience

Skills

• Oracle experience
• Demonstrated success with basic accounting skills
• Knowledge of word processing, spreadsheet, email, and database software
• Working knowledge of accounting systems
• Maintains confidentiality of organizational information

Benefits

Rice University HR | Benefits: Rice University HR | Benefits

Pay

Hiring Range: $49,187 - $61,408 annually

Schedule

This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440, work arrangements may be subject to change.