Accounts Payable Analyst

About the role

The Accounts Payable Analyst at Paligen Technologies is responsible for timely, accurate processing of vendor invoices and payments, supporting month-end close, and maintaining strong controls across the procure-to-pay process. This role partners closely with procurement, accounting, and operational teams and may also support compliance requirements associated with government or defense-related contracts.

Responsibilities

• Efficiently process vendor invoices with accuracy and adherence to internal controls, invoice coding standards, and approval workflows.
• Review, reconcile, and resolve vendor statement discrepancies.
• Maintain the AP inbox and provide timely communication to internal stakeholders and vendors.
• Support weekly payments, month-end accruals, and AP aging reports.
• Absorb vendor onboarding, ensuring collection of tax and banking documentation and compliance with internal requirements.
• Resolve invoice holds, three-way match discrepancies, and purchase order variances.
• Assist with vendor onboarding, ensuring collection of tax and banking documentation and compliance with internal requirements.
• Partner with cross-functional teams to ensure proper coding, cost alignment, and compliance with spending policies.
• Support audit requests, internal documentation, and compliance activities.
• Apply basic understanding of FAR/DFARS principles when coding invoices related to government contracts.
• Distinguish between allowable and unallowable costs and code expenses accordingly.
• Maintain documentation aligned with DCAA audit standards and internal control expectations.
• Ensure proper treatment of direct, indirect, and overhead costs when processing invoices tied to defense-funded work.
• Collaborate with Finance leadership to support compliance in environments subject to federal cost accounting rules.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration preferred, or equivalent experience.
• 2–4 years of experience in Accounts Payable or related finance operations role.
• Strong understanding of AP processes and foundational accounting principles.
• Experience with DelTek Costpoint preferred or use of other ERP/AP automation tools (NetSuite, Oracle, SAP, etc).
• Proficiency with Excel or Google Sheets (pivot tables, v-lookups, reconciliations).
• High attention to detail, strong organizational skills, and ability to manage multiple deadlines.
• Experience supporting organizations working with government or defense-related contracts.
• Basic familiarity with FAR, DFARS, cost allowability, or DCAA readiness.
• Process improvement or workflow automation experience.