Accounts Payable Analyst

Responsibilities

• Executes Crane’s operating policy with regards to payment authorization, coding, and timely payment processing of all vendor invoices and employee reimbursements.
• Maintains accounts payable vendor files as well as ongoing general support for the accounting department as needed.
• PARTNER WITH THE ACCOUNTING TEAM AND VARIOUS FUNCTIONS ACROSS THE ORGANIZATION TO ENSURE CONSISTENT APPLICATION OF POLICIES AND PROCEDURES, AND THAT CONTINUOUS IMPROVEMENT PROJECTS ARE ACHIEVED.
• MANAGES ELECTRONIC WORKFLOW OF INVOICE APPROVALS, CODING, DATA ENTRY, CHECK PREVIEW, ASSEMBLING CHECK STUBS WITH RELATED BACKUP, OBTAINING SIGNATURES WHEN NEEDED, MAILING OF PHYSICAL CHECKS, AND FILING THE BACKUP.
• ENSURES ADHERENCE TO COMPANY POLICY AND RELATED SOX CONTROLS AND MAINTAINS ALL COMPLIANCE DOCUMENTATION.
• REVIEWS AND ANALYZES TAXABILITY OF INVOICES.
• PREPARES AND MAINTAINS VENDOR FILES (W9S, W-8BENS, BANKING INFORMATION).
• MAIN LIASON WITH VENDORS REGARDING ANY QUESTIONS ON INVOICES AND FOLLOW UP ON STATEMENTS WITH OUTSTANDING INVOICES.
• OVERSEES THE PROCESSING OF ACCURATE 1099’S AS REQUIRED BY THE IRS AS WELL AS THE STATE FILINGS, AND ANY OTHER COMPLIANCE RELATED DOCUMENTS AS NEEDED.
• ADMINISTRATION OF ALL PURCHASES MADE WITH COMPANY PCARD. THIS RESPONSIBILITY INCLUDES ENSURE ALL PURCHASES HAVE RECEIPTS, CODING, APPROVALS, MONTH END RECONCILIATIONS AND PAYMENT.
• IDENTIFIES OPPORTUNITIES FOR EFFICIENCY AND AUTOMATION IN THE AP PROCESSES.
• AIDES WITH MONTH-END CLOSING PROCESSES INCLUDING FULFILLMENT OF DATA REQUESTS FROM BOTH INTERNAL AND EXTERNAL AUDIT TEAMS.
• OVERSEES & TRAIN OTHER ASSOCIATES TO PERFORM PAYMENT PROCESSING FUNCTIONS AS NEEDED.

Qualifications

• Bachelor’s degree in business, finance, accounting, or a related degree is required.
• Manufacturing industry experience required.
• 5+ years prior experience with A/P required.
• Experience with SAP ERP system a plus.
• Proficient in Microsoft Excel and financial reporting.

Required Skills

• Detailed oriented, highly organized individual with a great attitude and commitment to continuous improvement.
• Strong PC skills, MS Office suite including Excel required.
• Excellent oral and written communications skills.
• Ability to work effectively with associates at varying levels across the Company.
• Ability to work independently and with a team with emphasis on accuracy and timeliness.