Accounts Payable/Accounts Receivable Specialist

About the Role

This position serves as the operational core of the accounting department for a family-owned contractor in Clackamas, Oregon. As the Accounts Payable/Accounts Receivable Specialist, you will manage daily payables, receivables, and vendor administration in Acumatica. Working directly with the Controller and company ownership in a close-knit office, this role oversees project progress billings, subcontractor payments, and cash application while cross-training on public works certified payroll reporting. The organization is looking for a reliable, detail-oriented professional who thrives on keeping financial records organized. You will maintain clear communication across project managers, installation crews, general contractors, and vendors to keep project accounting moving smoothly.

Responsibilities

• Accounts Receivable & Progress Billing: Prepare monthly progress billings, AIA G702/G703 pay applications, and time-and-material invoices; manage billing backup, lien releases, preliminary notices, and retention collection.
• Accounts Payable & Job Costing: Match material invoices to purchase orders and packing slips, resolve pricing/quantity discrepancies, process subcontractor invoices, and ensure job/cost coding accuracy.
• Payment Processing & Reconciliations: Prepare weekly check runs and ACH payments, apply cash receipts, maintain AR aging, and reconcile vendor statements and corporate credit cards.
• Vendor Administration: Set up new vendors, maintain W-9s and insurance certificates, prepare annual 1099s, and maintain clean vendor accounts.
• Compliance & Backup Support: Cross-train to support weekly certified payroll reporting during team absences and assist with month-end close reconciliations.
• Office Coordination: Support local office needs, including stocking office and kitchen supplies.

Requirements

• Minimum of 2 years of combined accounts payable and accounts receivable experience.
• Proficiency in Microsoft Excel (including lookups and pivot tables), Outlook, Adobe Acrobat, and Teams.
• Accurate data entry and 10-key skills.
• Proven ability to work independently within deadline-driven accounting schedules.
• Clear verbal and written communication skills for interacting with field staff, general contractors, and vendors.
• Ability to pass a background check, drug screen, and competency evaluation.

Preferred Qualifications

• Construction accounting experience, including job costing and AIA G702/G703 pay applications.
• Experience with construction ERP platforms such as Acumatica, Sage 300 CRE, Viewpoint Vista, or Foundation.
• Exposure to prevailing wage, public works accounting, or certified payroll reporting.
• Accounting coursework or an associate degree in accounting/finance.

Location: Clackamas, OR – onsite

Salary: $65,000 - $75,000