Accounting Specialist (AR/AP)

Responsibilities

• Oversight of accurate and timely invoicing by validating billing against shipping documents, contracts, and pricing structures.
• Monitor accounts receivable aging and support collections efforts to improve cash flow and reduce past-due balances.
• Investigate and resolve billing discrepancies, pricing issues, and customer inquiries.
• Process vendor invoices, ensuring proper coding, accuracy, and alignment with purchase orders, receipts, and agreements.
• Track and analyze freight and vendor costs, identifying trends and reporting variances.
• Aid in preparing financial reports, including AR/AP aging and other key metrics.
• Support month-end and year-end close activities, including reconciliations and journal entries.
• Review vendor pricing and purchasing trends to help ensure cost accuracy and competitiveness.
• Collaborate with procurement and leadership on cost control and pricing initiatives.
• Partner with production, warehouse, and logistics teams to resolve discrepancies related to inventory, receiving, and invoicing.
• Aid in accurate tracking of materials, freight, and production-related costs.
• Assist with maintaining organized financial records and documentation in accordance with company policies.
• Provide support during internal and external audits.
• Contribute to continuous improvement of accounting processes and cross-functional workflows.
• Aid in ERP system transactions and ensure accuracy of financial data.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field strongly preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Effective communication and collaboration skills across departments.
• Proficiency in Microsoft Excel and accounting/reporting systems.
• 3+ years of experience in accounting within a manufacturing or operational environment.
• Experience with ERP systems (Sage 100 preferred).
• Familiarity with accounts receivable, accounts payable, and basic cost accounting principles.
• Experience with financial reporting and data analysis is a plus.