Accounting Officer - Electrical and Computer Engineering

Duties and Responsibilities

• Process travel reimbursements, miscellaneous expense reimbursements, and invoices for faculty, staff, and students.
• Review Banner to verify fund availability and resolve any issues with the requestor.
• Reconcile statement transactions to ensure compliance with University policies.
• Purchase eligible travel accommodations (airfare and hotel reservations), business meals, and catering services for faculty, staff, students, and departmental guests using the Travel Card (TCard).
• Process conference registration and membership dues payments using the Purchasing Card (PCard).
• Maintain a comprehensive understanding of departmental and University business and finance regulations, procedures, practices, and policies to interpret and/or compose correspondence, and answer travel related inquiries from faculty, staff, and students.
• Provide training to faculty, staff, and students on TCard use and reimbursement policies and practices.
• Assist with processing check deposits and incoming revenue received, including registration payments, expense reimbursements, sponsorships, gifts, overpayments, and other deposits.
• Serve as backup to other administrative staff for business and financial duties as needed.
• Establish and maintain complex and confidential electronic filing system.
• Perform additional appropriate business and finance duties to further the mission of the department.

Minimum Qualifications

• A high school diploma or equivalent.
• Any one or combination totaling two (2) years (24 months) from the categories below:
• Course work in accounting, as measured by the following conversion table or its proportional equivalent: 9 semester hours equals two (2) years (24 months)
• Course work in any discipline as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months)
• Associate's Degree (60 semester hours) equals eighteen (18) months
• 90 semester hours equals two (2) years (24 months)
• Work experience in bookkeeping, office support, or closely related experience.

Knowledge, Skills and Abilities

• Knowledge above the rudimentary understanding of bookkeeping practices and procedures and accepted accounting principles.
• Knowledge of University and departmental business and finance policies, rules, and regulations.
• Knowledge of administrative and clerical procedures and systems such as Microsoft Word, Excel, managing files and records, and other office procedures.
• Active listening and critical thinking skills.
• Organizational and time management skills and the ability to prioritize tasks.
• Ability to communicate effectively as appropriate for the needs of the audience.
• Ability to compare numbers and detect errors efficiently.
• Ability to compile complex financial records and prepare routine financial reports or statements.
• Ability to take initiative and complete tasks with speed and accuracy.
• Ability to work independently and exercise judgment.
• Ability to maintain strict confidentiality in performing the duties associated with this position.

Appointment Information

• This is a full-time Civil Service Accounting Officer position appointed on a 12-month service basis.
• The expected start date is as soon as possible after the closing date.
• This is a bargained position and as such, the salary is driven by the collective bargaining agreement.
• The entry-level salary for the Accounting Officer classification is $44,828.68 ($22.989/hour).
• This position will be expected to work at the University of Illinois Urbana-Champaign campus on a full-time basis per the University’s Workplace Flexibility policy.
• This position is not eligible for any type of sponsorship for work authorization.

Application Procedures and Deadline Information

• Applications must be received by 6:00 pm (CST) on August 3, 2026.
• Apply for this position using the Apply Now button at the top or bottom of this posting.
• Please upload your cover letter, resume, and names/contact information for three references.
• If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.