Accounting & Administrative Coordinator (Hospitality – Restaurant/Bar)

Accounting & Financial Support

• Manage daily sales reconciliation and ensure accuracy between POS (Toast) and accounting systems
• Process accounts payable and receivable, including vendor payments and invoice tracking
• Maintain and support bookkeeping in QuickBooks Online (QBO)
• Aid in financial reporting, budgeting, and cost control
• Monitor cash handling procedures and investigate discrepancies
• Work closely with ownership/management on financial insights and operational improvements
• Oversee inventory tracking using systems like MarginEdge
• Reconcile inventory counts, food/beverage costs, and variances
• Collaborate with kitchen/bar teams to maintain accurate product costing
• Identify opportunities for waste reduction and margin improvement
• Maintain organized records, documents, and compliance files
• Serve as the go-to resource for resolving technical/system issues
• Recommend and implement process improvements leveraging technology
• Manage or assist with event coordination using tools like SpotHopper
• Support event tracking, bookings, and reporting
• Cookorate with marketing and operations for promotions and special events

Requirements

• 2+ years of experience in restaurant/bar or hospitality operations
• Hands-on experience with:
• POS systems such as Toast
• Inventory platforms like MarginEdge
• Accounting software (QuickBooks Online preferred)
• Event tools such as SpotHopper (or similar)
• Strong understanding of hospitality financial workflows (sales, COGS, inventory, labor)
• Proficient in Excel/Google Sheets and reporting tools
• Self-starter with the ability to work independently and prioritize tasks
• Strong problem-solving and troubleshooting mindset
• High attention to detail and organizational skills
• Ability to communicate effectively across departments
• Comfortable in a fast-paced, dynamic hospitality environment
• Tech-savvy and adaptable to new systems
• Experience in multi-unit restaurant operations
• Familiarity with payroll systems and HR administration
• Knowledge of local compliance and reporting requirements for hospitality

Qualifications

• Work at the intersection of finance, operations, and hospitality
• Opportunity to streamline systems and make a measurable impact
• Collaborative and energetic restaurant/bar environment