Hospitality Administrative Coordinator

Responsibilities

• Lead all aspects of cash handling, including deposits, audits, and change orders
• Process and reconcile invoices and vendor statements to ensure timely payment and financial accuracy
• Maintain the property’s compliance calendar and assist in preparing for internal audits or inspections
• Support the hiring process in partnership with Property Leadership, including posting jobs, screening candidates, coordinating interviews, and managing onboarding documentation
• Prepare payroll reports by auditing timekeeping records and submitting for processing
• Partner with Culinary and Dining Room Leaders to maintain accurate inventory records and support physical inventory counts
• Respond to guest billing inquiries and resolve banking requests, including chargebacks or transaction disputes

Requirements

• 3+ years of administrative, hospitality, or financial experience; a background in accounting, finance, or business operations is strongly preferred
• Highly proficient in Google Suite, Excel, point-of-sale systems, and timekeeping platforms
• Exceptional attention to detail and a passion for process, organization, and efficiency
• Strong written and verbal communication skills; ability to interact effectively across teams and functions
• Ability to manage multiple projects and priorities with minimal supervision in a fast-paced environment
• Demonstrated discretion when handling sensitive and confidential information